The Secretary serves as a key officer on the organization's board, playing a crucial role in ensuring effective communication, record-keeping, and administrative functions. This position requires strong organizational skills, attention to detail, and a commitment to supporting the mission and goals of the nonprofit organization.
Responsibilities
Meeting Coordination:
-
Schedule and coordinate LeftRight 4 U Foundation's board meetings, ensuring that all members are informed of the date, time, and location.
-
Collaborate with the board chair and executive director to develop meeting agendas.
-
Prepare and distribute meeting materials, including minutes from previous meetings and relevant documents.
​​
Record-Keeping:
-
Maintain accurate and up-to-date records of board meeting minutes, resolutions, and official documents.
-
Keep a record of board member attendance and terms of service.
-
Manage historical records to ensure compliance with legal and regulatory requirements.
​​
Communication:
-
Facilitate communication among board members, ensuring that all pertinent information is disseminated in a timely manner.
-
Assist in drafting and distributing official correspondence, announcements, and other communications as directed by the board.
​​
Legal Compliance:
-
Stay informed about relevant laws, regulations, and compliance requirements for nonprofit organizations.
-
Ensure the organization complies with applicable state and federal regulations regarding board meetings, filings, and governance.
Annual Reporting:
-
Collaborate with other officers and staff to prepare and submit required annual reports to regulatory authorities.
-
Assist in the preparation of the organization's annual report to stakeholders and the public.
Board Support:
-
Provide administrative support to the board, including arranging board retreats, training sessions, and other special events.
-
Assist with the orientation of new board members, providing them with necessary documents and information.
Policy Documentation:
-
Maintain a repository of organizational policies and governance documents.
-
Assist in the development and revision of governance policies as needed.
Collaboration with the Executive Director:
-
Work closely with the executive director to ensure alignment between board decisions and organizational operations.
-
Support the executive director in managing communication with the board and implementing board-approved initiatives.
Qualifications:
-
Organizational Skills: Strong organizational and time-management skills with the ability to manage multiple tasks concurrently.
-
Communication Skills: Excellent written and verbal communication skills, including the ability to draft clear and concise meeting minutes and official correspondence.
-
Detail Orientation: Attention to detail and accuracy in record-keeping and documentation.
-
Discretion: Ability to handle confidential information with the utmost discretion and professionalism.
-
Legal Knowledge: Familiarity with nonprofit governance and compliance requirements.
-
Team Player: Ability to work collaboratively with other board members, staff, and external stakeholders.
-
Commitment: A commitment to the mission and values of LeftRight 4 U Foundation.
-
Adaptability: Flexibility and adaptability in a dynamic nonprofit environment.